Property Management Staffing Solutions and Recruitment Services
At OpsNinja, we specialize in Property Management Recruitment services, sourcing, vetting, and placing top-tier professionals across Commercial, Residential, Real Estate, and Condominium/Strata sectors. Whether you are an independent manager looking to scale, looking for reliable long-term hires, building a high-performance team, or struggling to fill specialized roles, we have options for you.
We do not just fill seats, we want to build teams to grow with you.
Hire Smarter. Scale Faster. Sleep Better.
If you’ve been burned by rushed hires or ghosted by “great-on-paper” candidates, you’re not alone.
Property management is detail-heavy and fast-paced, and a bad hire costs more than just money.
With over a decade of hands-on property management experience, we know what it takes to find the right people who thrive in this industry.
We don’t just recruit based on resumes, we recruit for mindset, grit, and real-world performance.
Roles We Recruit
We’re not a generalist agency. We live and breathe property management staffing, and we know how to vet for the things that don’t show up on a resume.
We specialize in sourcing and placing top-tier professionals across all areas of property management, focusing on industry specific hiring, including roles such as:
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Property Managers (residential, commercial, condo, strata, and mixed-use)
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Assistant Property Managers
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Leasing Agents, Tenant Coordinators, Property Coordinators
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Administrative & Office Support
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Building Superintendents & Site Managers
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Maintenance Supervisors & Technicians
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Facility Managers & Building Operators
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Accounting, Finance & Bookkeeping for Property Portfolios
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Senior, Executive & Regional Leadership Roles
Whether you're growing a lean, dynamic team or stabilizing a complex portfolio, we find candidates with the experience, mindset, and grit to hit the ground running.
Our Recruitment Solutions
Monthly Fee Fractional Recruitment
Starting at $2500.00 per month
For Property Managers and Real Estate Professionals with consistent hiring needs, this plan guarantees recruitment support for two active roles at all times. Perfect for companies with ongoing needs and zero time to babysit the hiring process. We vet candidates like it’s our job (because it is), and only serve up talent who fits your team, your culture, and your chaos. From sourcing, screening, shortlisting and coordination, it is like having an in-house recruiter... without the overhead. You focus on growth, we will handle the hiring.
Key Features:
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Includes: Dedicated Recruiter, 2 active roles managed at all times, continuous pipeline building.
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Contract: Minimum 6-month commitment.
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Requires: 10 working days to change active roles from one position to another, or done so once a position is filled.
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Guarantee: Ask about our trial.
Fixed Rate Applicant
From $3000 - $6000
Just need to fill one or two roles, but want to do it right? Our Fixed-Fee Recruitment option delivers 3 handpicked, thoroughly vetted, high-quality candidates who actually match the role and your company culture. We deep-dive into your needs, align expectations, and bring the goods fast. It’s plug-and-play hiring with a human touch, no fluff, just real fits.
Key Features:
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Includes: Deep-dive intake, targeted sourcing, cultural alignment checks, curated shortlist.
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Contract: Paid per report delivery, timeframe for delivery depends on role complexity.
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Requires: A clear understanding of the hiring need and job description.
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Guarantee: If upon delivery, candidates do not meet the job requirements, a new report will be provided at no charge.
Guaranteed Hire and Headhunting
Fee's from 15% to 20%
Looking for top-tier talent and want a partner who can deliver? Our headhunting service is built for hard-to-fill or high-impact roles. You only pay when the hire is made. No upfront fees. No time wasted. Our Guaranteed Headhunting model is all-in, high-stakes recruiting for the roles that matter most. Senior leadership, high-performers, or unicorns, we hunt them down, vet them thoroughly, and only bill you 15 days after their offer letter is signed.
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Key Features:
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Includes: Curated candidates, you only pay for if you hire them.
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Contract: No fixed term.
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Requires: A clear understanding of the hiring need and job description.
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Guarantee: If the candidate does not work out within 30 days, we offer a 50% credit towards your next engagement.
Custom Services and Consulting
Custom Fixed Price
Your hiring needs don’t fit in a box? Perfect, we don’t like boxes either. Whether you're building an internal hiring process, training your managers to stop making bad calls, or revamping your ATS so it stops eating resumes, our Custom Solutions are built around you. We’ll audit, design, and implement systems that actually make sense, and yes, we can also act as your strategic partner on retainer. Think of us as your in-house talent ops team… without the payroll burden. From recruiter training to hiring strategy consults to retainers for advisory support, we’ll build a plan that fits your needs.
Key Features:
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May Include: Internal process setup, hiring team coaching, skill gap analysis, ATS/software selection, onboarding design.
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Contract: Flexible.
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Requires: Flexible.
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Guarantee: Flexible.
Why Partner with OpsNinja?
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Industry-Specific Hiring. We recruit for residential property managers, commercial leasing teams, facilities management, community managers, and everything in between.
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Cultural Fit, Not Just Credentials. We align on values, work style, and communication—because the right hire needs to click, not just clock in.
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Fast, Targeted, Zero Fluff. Our recruitment process is built for speed and precision. We source smarter, screen better, and only send you people worth interviewing.
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Flexible options: Retainers, fixed-fee, or custom consulting